Work Integrated Learning Support Officer job with FLINDERS UNIVERSITY

About Flinders

Our bold vision, reflected in our Strategic Plan: Make a Difference: Agenda 2025, is to be internationally recognized as a global research leader, an innovator in contemporary education, and the source of the most enterprising graduates from Australia.

To achieve this ambition, we recently made a significant organizational change to a six-college structure with professional staff and service alignment.

We recognize that the key to our success is exceptional people and we are looking for an exceptional individual to join our transformed university team.

Type of employment:

Fixed term (Fixed term)

Position Summary

Fixed term until November 2022 | Full time

Higher Education Officer Level 5

Wage scale:
$72,885 – $80,438 per year

Pertaining to:
Work Integrated Learning Coordinator

Working under general direction, the Work-Integrated Learning Support Officer is responsible for providing a range of support services for the College’s Work-Integrated Learning (WIL) programs.

This role works closely with the College AIT Coordinator to leverage AIT opportunities externally with industry and internally to assist with administration, match students to internships, s ensure students meet requirements and promote AIT to students, to enhance positive graduate outcomes.

Main responsibilities of the position

The Work-Integrated Learning Support Officer is responsible for:

  • Provide a range of administrative services to support work-integrated learning experiences in a range of educational settings. Specific tasks will vary from time to time, but will include work related to the following activities:
  • help identify and establish work-integrated learning providers;
  • provide advice and information to students;
  • identify, liaise with and provide information to placement providers;
  • assignment of students to placement opportunities and university liaisons to placements;
  • undertake the administration required for internships, including the preparation of contracts and the processing of all forms and documents;
  • processing and tracking work experience reports, evaluations and completions; and
  • support academic coordinators of work experience.

To note: all of the above will be documented and executed accurately with the support of the University’s investment management system and in accordance with University policies and procedures.

  • Provide timely advice to students, scholars, practitioners, and professional staff to support the supervision of AIT. In the event that a student requires special assistance, use good judgment when dealing with sensitive or urgent matters relating to student placements.
  • Administer pre-placement/WIL experience requirements for students based on discipline and placement, including but not limited to academic achievement, language requirements, child protection screening and vaccinations.
  • Assist in the organization and dissemination of WIL information sessions, training courses, websites and FLO sites and in identifying opportunities for expansion of the placement program.
  • Support global mobility programs and other WIL initiatives across the College, including maintaining and extracting data and records from relevant systems and preparing reports and correspondence as requested.
  • Work collaboratively with University stakeholders such as Communications, Marketing and Engagement, Flinders International, Student Administration, and Information and Digital Services, to provide a coordinated and professional service to students and to industry.
  • Contribute to the review of systems, policies and procedures, with a view to the continuous improvement of services and to ensure that systems and processes are documented and up to date.
  • Any other responsibilities corresponding to the level of the role assigned by the supervisor and/or the University.

Capabilities of the key position

  • Demonstrated relevant administrative experience and/or education and training.
  • Knowledge and experience of WIL program operations, including liaison with students, academic staff members, and external agencies.
  • Well-developed organizational skills with a demonstrated ability to prioritize operational situations and develop/initiate opportunities to resolve these issues to meet deadlines.
  • Well-developed written and oral communication and interpersonal skills, with a demonstrated ability to work effectively with a wide range of people, including students, academic staff, professional staff and external organizations, and an ability to prepare reports and correspondence.
  • Demonstrated ability to work independently, exercise initiative and judgment, use problem-solving skills, and interpret and advise on policies and procedures.
  • Demonstrated effective use of University systems and databases, including the ability to extract reports on key data sets.
  • Excellent customer service skills and a proven results-oriented orientation.

Prescribed conditions of employment

Flinders University has introduced a COVID-19 Vaccination Policy which requires all new staff to be current on their COVID-19 vaccinations, subject to medical exemptions and limited exemptions.

Information for applicants:

You must provide a declaration of aptitude of no more than three pages, addressing the core capabilities of the position, as outlined above. Additionally, you need to upload your resume.

A valid National Police Certificate satisfactory to the University will also be required before the successful candidate can commence the position.

We seek to increase diversity to improve equal opportunity for employees, and therefore we encourage female applicants, persons with disabilities and/or of Aboriginal or Torres Strait Islander descent to apply.

Please note that late applications and applications sent through agencies will not be accepted.

Closing of applications at 11:59 p.m.:

June 22, 2022