Operations Support Officer job with FLINDERS UNIVERSITY

About Flinders

Our bold vision, reflected in our Strategic Plan: Make a Difference: Agenda 2025, is to be internationally recognized as a global research leader, an innovator in contemporary education, and the source of the most enterprising graduates from Australia.

To achieve this ambition, we recently made a significant organizational change to a six-college structure with professional staff and service alignment.

We recognize that the key to our success is exceptional people and we are looking for an exceptional individual to join our transformed university team.

Type of employment:

Fixed term (Fixed term)

Position Summary

CDD until December 2024 | Full time

Pay level:
Higher Education Officer Level 4

Wage scale:
$66,844 to $72,093 per year

Report to:
Operations Manager – NT

Under the routine general direction and accountability of the NT Director of Operations, the Operations Support Officer will undertake a range of duties relating to general portfolio administrative duties which support rural and remote health activities in a variety of programs offered by Flinders University including; short term training programs, internships and accommodation for health students and Northern Territory medical program.

Main responsibilities of the position

The Operations Support Officer will be responsible for:

  • To provide operational and administrative assistance in the delivery of a range of services supporting the Northern Territory medical program, clinical student placements, facilities and on-site course delivery.
  • Be a first point of contact for internal and external customers (including contractors, staff and students) and manage room reservation requests by providing quality customer service in a positive and professional manner.
  • Assist in the distribution of bicycles and vehicles for students and visiting staff.
  • Assist, coordinate and/or prepare purchase orders for goods and services, receipt of goods, accounts payable and invoicing of suppliers.
  • Oversee the purchase of office supplies, catering products and other construction consumables.
  • Support for general facilities, including setting up rooms for on-site classes, managing key registry, and maintaining common areas.
  • Support in other areas to help cover staff absences or busy periods.
  • Continuously improve processes and procedures and maintain associated documentation.
  • Any other responsibilities related to the level of the position assigned by the supervisor and/or the University.

Capabilities of the key position

  • Completion of a degree level qualification with relevant work experience; or an equivalent combination of relevant experience and/or education/training.
  • Experience providing high quality, client-focused administration and support services in educational, clinical, government or private settings.
  • Knowledge of administrative systems and Microsoft Office tools.
  • Ability to work individually and/or as part of a team, to operate within established work procedures and routines, and to exercise judgment in the sequencing of tasks, to achieve set objectives.
  • Continuously improve processes and procedures and maintain associated documentation.
  • An ability to understand and apply a range of relevant policies and procedures within a large and complex organization.
  • A Northern Territory driving license is required.

For more information regarding the position, or to have a confidential discussion, please contact Mr. Jason McCormick or Mr. Kelly McCarthy.

Northern Territory Government legislation (the Child Care and Protection Act 2007) now requires that all persons engaged in employment relating to children or whose duties involve, or are likely to involve, contact with a child, hold a valid “authorization to work with children” (Ochre Carte). This position involves work related to children and is assessed as requiring a work with children authorization / ocher card.

A National Police Certificate satisfactory to the University will be required by Flinders University before the successful candidate can commence employment.

Flinders University has introduced a COVID-19 vaccination policy which requires all new staff to be up to date on their COVID-19 vaccinations, subject to medical waivers and limited exemptions.

Information for applicants:

You must provide a declaration of aptitude of no more than three pages, addressing the core capabilities of the position, as outlined above. Additionally, you need to upload your CV.

A valid National Police Certificate satisfactory to the University will also be required before the successful candidate can commence this position.

We seek to increase diversity to improve equal opportunity for employees, and therefore we encourage female applicants, persons with disabilities and/or of Aboriginal or Torres Strait Islander descent to apply.

Please note that late applications and applications sent through agencies will not be accepted.

Closing of applications at 11:59 p.m.:

Jul 24, 2022