College Executive Support Officer job at FLINDERS UNIVERSITY

About Flinders

Our bold vision, reflected in our Strategic Plan: Make a Difference: Agenda 2025, is to be internationally recognized as a global research leader, an innovator in contemporary education, and the source of the most enterprising graduates from Australia.

To achieve this ambition, we recently made a significant organizational change to a six-college structure with professional alignment of staff and services.

We recognize that the key to our success is exceptional people and we are looking for an exceptional individual to join our transformed university team.

Type of employment:

Fixed term (Fixed term)

Position Summary

CDD until November 2022 | Full time

Higher Education Officer Level 7

Wage scale:
$88,384 – $97,837 per year

Pertaining to:
The Director General

The College Leadership Support Officer coordinates, supports and delivers college-prioritized, leadership-led improvement and growth projects and initiatives to support the achievement of the College’s strategic plans. University and College.

The position is an important interface between College/Portfolio management and the external community, requiring the ability to work effectively in a matrix environment, leveraging College teams and engaging with a wide range of internal and external.

The incumbent will receive overall direction from members of the College leadership team and overall determine their own priorities and work plans in line with desired outcomes and College priorities. The incumbent must operate within general operational policies and external requirements.

Main responsibilities of the position

The College Management Support Officer is responsible for:

  • Provide tailored assistance to the College leadership team in the development and implementation of a wide range of projects and initiatives in support of College strategy.
  • Provide a range of leadership support services to the College leadership team, including but not limited to:
    – email management
    – calendar management;
    – respond to complex inquiries in a timely manager and initiate communications;
    – prepare, edit and distribute professional quality written materials, including correspondence, reports and presentations; and
    – organize a range of events, conferences, functions and special events on behalf of the College.
  • Coordinate, manage, execute and support projects led by senior executives in advancing College priorities and strategy, including improving the student experience, new courses, improving research performance, development people, culture, partnerships and efficiency.
  • Undertake research and analysis on a wide range of issues and provide critical feedback, briefings and reports to the College leadership team regarding active and planned initiatives.
  • Provide high-level support to the College leadership team in the development and promotion of strategic proposals, documents and initiatives.
  • Draft correspondence, reports, presentations and submissions on behalf of the College leadership team regarding specific projects, including responses to complex requests to internal and external parties.
  • Preparation and compilation of various and complex reports, presentations and management documents.
  • Establish and maintain effective and strategic working relationships with the College leadership team, College members, associated research institutes and other internal and external stakeholders.
  • Senior administrative support to help facilitate college and university change initiatives, process improvements and communication.
  • Take a consistent and high quality approach, using University systems, tools and processes to optimize the delivery of agreed results.
  • As required, arrange and provide support to external visitors, including travel, accommodation, function logistics and workspaces as required.
  • Provide guidance and mentorship to the College Support Assistant and work as part of a team to cover absences.
  • Act as key support for the College leadership team to promote and advance College priorities.
  • Any other responsibilities related to the level of the position assigned by the Supervisor and/or the University.

Capabilities of the key position

  • Relevant higher degree or equivalent combination of experience and/or education and/or training.
  • Demonstrated high-level experience in project coordination and project management.
  • Demonstrated experience in leading and motivating project team members to deliver high quality services and results.
  • High level communication, interpersonal and negotiation skills with a demonstrated ability for confidentiality and an ability to cooperate and communicate effectively with people at all levels.
  • Demonstrated experience in mentoring and guiding staff and working collaboratively within a team.
  • Well-developed written communication skills, including demonstrated ability to respond to inquiries confidentially, independently and to draft high quality correspondence and reports with recommendations on complex and sensitive issues.
  • High-level organizational skills, including a demonstrated ability to problem solve, set priorities and meet deadlines with high quality results, pay close attention to detail and relate tasks to the larger context.
  • Demonstrated commitment to high quality results, including attention to detail, the ability to gather and analyze information from a wide range of sources, and an ability to relate tasks to the larger context.
  • Demonstrated ability to exercise independent judgment within general guidelines, take initiative, demonstrate flexibility and adaptability
  • Demonstrated ability to gather and distill information from a wide range of sources and assist or prepare and compile briefing materials, proposals, presentations and background materials.
  • Well-developed problem-solving skills and the ability to work with broad supervision to identify and prioritize tasks and meet deadlines.

For more information about the position or to have a confidential discussion, please contact: Ms. Daxine Waterman

Prescribed conditions of employment

A National Police Certificate satisfactory to the University will be required by Flinders University before the successful candidate can commence employment.

Flinders University has introduced a COVID-19 vaccination policy which requires all new staff to be up to date on their COVID-19 vaccinations, subject to medical waivers and limited exemptions.

Information for applicants:

You must provide a declaration of aptitude of no more than three pages, addressing the core capabilities of the position, as outlined above. Additionally, you need to upload your CV.

A valid National Police Certificate satisfactory to the University will also be required before the successful candidate can commence this position.

We seek to increase diversity to improve equal opportunity for employees, and therefore we encourage female applicants, persons with disabilities and/or of Aboriginal or Torres Strait Islander descent to apply.

Please note that late applications and applications sent through agencies will not be accepted.

Closing of applications at 11:59 p.m.:

May 08, 2022